Registration & Accommodation

Information for Registration

Your interest in our conference is greatly appreciated. On behalf of iib2010 Secretariat, we at JTB Event & Convention Service, are pleased to act as an official business agent of this conference for registration, paper presentation and accommodation arrangements. We are honored to work for all the participants who are attending this conference as the business agent.

I. Registration　Fee & Accommodation Fee

Registration Fee

	Early registration (On or before ~~Feb. 28, 2010~~ Mar. 26, 2010)	Late registration (After ~~Feb. 28, 2010~~ Mar. 26, 2010)
Invited Speaker	Early registration ended on June 25, 2010.	60,000 yen
Delegate		70,000 yen
Student		45,000 yen
Accompanying person	15,000 yen
Excursion	2,500yen

*Accompanying persons should be your family members.
**Registration fee for delegate and student includes a conference kit, lunch(June 28 , 29 and July 1) , dinner (June 28 , 29 and July 1), get together party, banquet and refreshment breaks.
***Registration fee for accompanying person includes lunch(June 28 , 29 and July 1) , dinner (June 28 , 29 and July 1), get together party, banquet.
****Due to time constraint, on-site registration can be made only by cash payment.

Accommodation Fee

JTB Event & Convention Service, the official travel agent, has held rooms at the hotels in this area during the conference.
Reservations will be made upon receipt of application form.

Official Hotel	Single	Twin	Nearest Station
Shima Kanko Hotel	15,000 Yen	10,000 Yen	Kashikojima Station 5 minutes walk
Shima Kanko Hotel (Students only, Japanese style room, three occupancy)	8,000 Yen		Kashikojima Station 5 minutes walk

*Room rates in the list are for per person per night including breakfast, service charge and consumption tax.
**In case you need to stay in a hotel night before and after the conference period, please so state in the remarks.
***Your hotel room reservation will be made on a first-come,first-served basis. When your preferred 'Room Type' in the official hotel; Shima Kanko Hotel, has been fully booked, you might be asked to stay in the similar room in other hotels such as "PRIME RESORT KASHIKOJIMA" or "KASHIKOJIMA HOJOEN" which are located adjacent to the official hotel. The complimentary shuttle bus service is available between your hotel and the official hotel where the conference is held (5 minutes by shuttle bus) We earnestly ask that you will kindly understand the above-mentioned situation.

Excursion(Tentative Schedule) 30 June,2010

11:30 Shima Kanko Hotel - Ise Jingu－okageyokocho(Lunch on your own)
－MIKIMOTO pearl island-17:00 Shima Kanko Hotel

Excursion fee includes transportation, English speaking guide and admission fee.(Please note Excursion fee is not including Lunch)

Ise Jingu	http://www.iseshima-kanko.jp/en/Ise_Jingu/index.html
MIKIMOTO pearl island	http://www.mikimoto-pearl-museum.co.jp/en/index.html

II.Application Procedure

Please click “On-line Application Form” button at the bottom. Please complete the application form and submit it to us.　Upon your submission of the application form, “Pre-Confirmation” will be sent to you automatically by E-mail. In the event of NOT receiving Pre-Confirmation, please contact us by E-mail (iib2010@jecs.org)
For changing your data, cancellation or additional requests, please click the "Change or Cancellation" button at the bottom of this page.

III.Deadline for Registration

For Registration

Due to the capacity of the conference venue, we can accept approximately 200 participants.

For Accommodation

June 11, 2010
Hotel assignment will be made on a first-come, first-served basis.

IV.Confirmation

No later than one month prior the conference, you will receive “Final-Confirmation” by E-mail or fax.
“Final-Confirmation” must be retained and presented to the registration desk at the conference venue.

V.Payment

Please note that payment must be made by credit card or bank transfer.
We are sorry but, personal checks are not acceptable.

Credit cards

American Express / Diners Club / Master Card / Visa cards are accepted.
Please fill your credit card information in the registration form.
Your personal data in the application form are secured by SSL (Secure Socket Layer) System.
We will approve your credit card in advance, however, the total amount of the registration fee will be actually charged after the conference.　

Bank Transfer

Please confirm the bank account specified in the invoice.　※Please note that bank transfer fee should be paid by the participant who makes a registration.

VI.Cancellation and Refund Policy

Cancellation shall be possible only if the secretariat receives written notification.
Cancellation fee will be charged as follows.

Registration

Cancellation	Cancellation charge
Before April 30, 2010	10,000 yen
After April 30, 2010	100%

*Bank transfer fee will be deducted from the refund.
*All refunds will be made after the conference.

Accommodation

*If notice of cancellation is received by JTB

21 days or more prior to the first night of reserved hotel room stay,	No Charge
from 20 days to 8 days prior to the first night of reserved hotel room stay,	20% of daily room charge
from 7 days to 2 days prior to the first night of reserved hotel room stay,	30% of daily room charge
1 day prior the first night of reserved hotel room stay,	40% of daily room charge
on the first night of reserved hotel room stay or no advanced notice given,	100% of daily room charge

*Refunds of the hotel accommodation will be made after the conference.
**Handling charge will be deducted from the refund.

VII.Award for Young Scientists

We will support young participants, who present a poster at iib2010, for part of the traveling expenses.

The amount of support is 100,000 Japanese yen at maximum. The organizing committee wishes to support at least 15 people. An application form in PDF and WORD formats can be downloaded from the website. An application must be sent to the address below with a recommendation letter from the supervisor (or equivalent) of the applicant, explaining why the support is necessary, before Feb. 28, 2010.

iib2010 Office, Institute of Engineering Innovation,
The University of Tokyo, Yayoi 2-11-16, Bunkyo, Tokyo 113-8656, Japan.
Or by E-mail: (iib2010@sigma.t.u-tokyo.ac.jp)

Adequate applications will be selected by the organizing committee and the amount of support will be notified to the applicant before. The grant will be given at the conference. If you need further information, please contact the iib2010 secretariat.

Please send your abstract (in PDF format) by e-mail to
the secretariat at　iib2010@jecs.org

VIII.Inquiry

For inquiries or information, please contact us by E-mail (iib2010@jecs.org).

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